VEE 2016
Sat 2 - Sun 3 April 2016

VEE’16 Travel Awards

With support from SIGOPS and industry, VEE’16 will try offer several travel awards for graduate students to attend the conference. The award can be applied towards covering air travel, hotel accommodations and early registration fees.

SIGPLAN Assistance – Please consider applying for travel assistance through SIGPLAN, if you have SIGPLAN membership (students and junior faculty members welcome). As a student, you need not have SIGPLAN membership to apply, so long as your supervisor does.

Important Dates

Please observe the following dates for the travel grant process.

Applications Due Award Announcement
Feb 29, 2016 March 7, 2016

Eligibility

To be eligible for a travel award, the applicants must be enrolled as a full time student in a graduate or post-graduate program at the time of the conference or must have a full time position (academic or research) at an academic institution. It is not required that applicants be authors of an accepted paper, however their research area must be aligned with the technical topics covered by VEE. The award recipients must attend VEE’16 in order to receive the award.

Application Process for Students

[Apply here]

Applications must be submitted using the above URL. All fields are required.

We will do our best to notify you about the status of your application before the conference early registration deadline. Note that award decisions will be made based on funding availability.

Please save all the original itemized receipts. You may need to mail them later.

Due to the large number of applications we expect to receive, we will NOT solicit letters from your advisors. It is YOUR responsibility to ensure that your advisor sends the email before the deadline. No exception will be made for any reason.

We will do our best to notify you about the status of your application by March 7, 2016, which is before the conference early registration deadline. Note that award decisions will be made based on funding availability. Note also that some awards may be reimbursed only after the conference.

Depending on the source of funding, some awardees will be required to email the travel grant chair a short essay describing their VEE experience or their favorite paper.

Important

If the applicant’s decision to attend the conference solely depends on the travel award, the applicant is advised to wait for the award notification prior to making any final travel arrangements.

Awardees will receive the award funds as reimbursement for costs incurred while attending the conference, up to the award-specified amount. Awardees should plan to be able to cover those expenses themselves, and submit receipts for reimbursement after the conference.

Applicants must fill out the Travel Grant Application Form before the deadline, February 29, 2016.

Student applicants also need to ask their direct thesis advisor to send an e-mail to the Student Travel Award Chair (vishakha [dot] s [dot] gupta [at] intel [dot] com) with the subject line “VEE Student Travel Status Confirmation for <Your Last Name, Your First Name>”, stating that you are a full-time student pursuing an MS/Ph.D. or an undergraduate researcher. The advisor is also welcome to comment on the potential broader impact of making an award to you, e.g., if you belong to an underrepresented group, or if the candidate is unable to attend without a substantial travel grant. This email must be received by the application deadline.