Student volunteers (SV) play a crucial role in ensuring the success of ICSA. Being a student volunteer is a great opportunity to meet with academic and industrial researchers and practitioners in the area of software architecture. Volunteering at ICSA 2026 is available to undergraduate, graduate, and PhD students from all over the world.
The conference will take place from June 22 to June 26, 2026, in Amsterdam, Netherlands. We are looking for volunteers who can help on-site with preparations during the conference.
Responsibilities
- Preparations just before the start of the conference (e.g., preparing conference badges and setting up the registration kits).
- Duties during the conference week:
- Registration duties (assisting attendees with registration).
- Technical assistance to speakers and attendees.
- Providing directions to various conference locations.
- Availability from June 22 to June 26, 2026.
Benefits
- Complimentary registration to the main conference and/or workshops unless the SV is the sole attendee representing an accepted paper at ICSA. Please take into account that each accepted paper at ICSA must have at least one paid registration, and SV benefits do not count against that.
- ICSA 2026 Student Volunteer T-Shirt, all attendee gifts, meals during the conference, and social events.
- A great opportunity to meet and talk about research or your interests with academic and industrial researchers as well as practitioners.
- Build connections with your future colleagues.
Qualifications
- Must be enrolled as a Ph.D., Master's, or undergraduate student at the time of the conference.
- Must be proficient in English and have good social and communication skills.
- In case the number of applicants exceeds the demand, we will consider students who have already published in ICSA as a distinguishing criterion.
Application Procedure
- Please fill out this application form: https://forms.gle/7AFWjprV7EuB8nSW9
- Arrange a reference from your academic supervisor/department head. The letter should cover your organizational skills, proficiency in English, and anything else that will help us select you as a student volunteer. Here is the link to the reference form: https://forms.gle/cZBdymgAzWnaQ5tn6
Travelling and Accommodation
Student volunteers are responsible for their own travel arrangements and accommodation.
Important Dates
- Application (including reference letters) is currently open. Please note that the deadline is 02 March 2026 AoE.
- Notification date: 10 March 2026 AoE.
- Student confirmation: 17 March 2026 AoE.
Visas and Funding Options
- Check the conference website for visa details.
- Visa support letters: If you need a visa support letter to apply for a visa, be sure to let the Student Volunteers chairs know as soon as possible.
- If your university requires specific information not included in the “Notification of Selection as a Volunteer” in order to approve funding for travel, be sure to let the Student Volunteers chairs know as soon as possible.
- We suggest checking travel support by either international or national research funding agencies from your country or by your university/research group. A non-exhaustive list of possible resources follows: