ICSME 2026
Mon 14 - Fri 18 September 2026 Benevento, Italy
ICSME 2026 (series) /

NSF Student Travel Award

ICSME 2026 is happy to announce that travel awards for US-based students are available for students interested in attending ICSME 2026 in Benevento, Italy.



The awards are sponsored by the National Science Foundation (NSF), USA. Students who receive such a travel award will be partially reimbursed for allowable expenses related to their travel and attendance to ICSME 2026 after they attend the conference, given that they can provide receipts as per the requirements stated below. Funds from this grant may not be used to cover expenses already being paid for from other funding sources, such as an employer, another Federal grant, or a third party.

Eligibility Criteria

All students (graduate or undergraduate) enrolled at US-based universities and institutions are eligible to apply; however, priority will be given to students presenting or co-authoring papers at ICSME 2026. All students, including non-U.S. citizens, are eligible to apply, though priority will be given to U.S. citizens and permanent residents. We also particularly encourage students from underrepresented groups to apply, such as women, and minorities.

Allowable Expenses

  1. Economy round-trip airfare between the individual’s home or institution and ICSME 2026. IMPORTANT NOTE: In accordance with the Fly America Act, any air transportation to, from, between, or within a country other than the US must be performed by or under a code-sharing arrangement with a US-flag air carrier if service provided by such a carrier is available. Tickets (or documentation for electronic tickets) must identify the US-flag air carrier’s designator code and flight number. Some rare exceptions are allowed under special agreements between the US and other countries and regions, such as the European Union. However, such exceptions need to be allowable under those regulations, they are strongly discouraged, need to have a good motivation, and need to be pre-approved by the Student Travel Chair (see contact below) before booking the flight. Not abiding by these rules can lead to no reimbursement being issued for the air travel.
  2. Conference registration fee for ICSME 2026. Covers one Early Registration Student IEEE member fee. Registration fees for other co-located events are not allowable under this award.

Itemized receipts, showing the name of the award recipient and their form of payment are required for each type of expense in order to get reimbursed. Credit card statements are not a substitute for receipts, though they may accompany the receipts as a proof of payment.

Requirements

At the end of the conference, the students who have been selected to receive travel supplements from this NSF grant are requested to provide a one-page report on their research experiences and impressions of ICSME 2026. The reimbursement will be sent to the student upon the receipt of a one-page experience report.

Important Dates

  • Application Submission: July 17th, 2026 (AoE)
  • Notification: July 31st, 2026 (AoE)

Authors must register by the author registration deadline (July 15th). Non-authors may wish to register by the early deadline to guarantee the lower fee in case they do not win a travel award.

Application

To apply, you will need to:

  1. Complete an Application Form (https://forms.gle/jTnCcdvzNMnPyRRK6) detailing your requested expenses, any papers you co-authored or are planning to present at ICSME-26, and some personal information. The form requires two attachments: a personal statement and your CV.
  2. Your advisor will need to send us a brief recommendation letter for you. Once you submit the application form, we will send instructions for uploading the letter to your advisor’s email address (as provided by you in the form). Alternatively, your advisor can also send the letter to rdyer at unl dot edu, with the subject: “ICSME-26 NSF Student Travel Application -- Support Letter” from their university email address. The latter is especially recommended if submitting close to the deadline.

Important: All materials (the application form, including both your personal statement and CV, and the recommendation letter) need to be submitted by July 17th, 2026 (AoE) for your application to be complete. Partial applications or applications submitted after the deadline will not be considered, so please plan accordingly.

Contact

Robert Dyer, University of Nebraska-Lincoln, USA (rdyer at unl dot edu)