WorkshopsEASE 2026

Call for Workshop Proposals

Following the tradition of previous conferences, EASE 2026 will host a number of workshops, during the day after the main conference (Friday, 12 June). The workshops will provide a collaborative forum to exchange recent and/or preliminary results, to conduct intensive discussions on a particular topic, or to coordinate efforts between representatives of a technical community. They are intended as a forum for lively discussions of innovative ideas, recent progress, or practical experience on evidence-based software engineering. Each workshop should provide a balanced distribution of its time for both presentations of papers and discussions. The duration of these workshops is in general one day, but we encourage the submission of half-day workshop proposals on focused topics as well.

Submission process

Submit your workshop proposal electronically in PDF using the ACM Proceedings Format through email to: ovais.ahmad@kau.se and mahum.adil@glasgow.ac.uk. Please adhere to the workshop proposal guidelines below, providing the requested information about the proposed workshop, using at most five pages. Please include the one-page draft of your planned Call for Papers in the proposal. To ensure proper coordination with the deadlines of the main conference, the deadlines specified in Important Dates above have to be respected by your plan for your workshop.

Proceedings

There will be joint workshop proceedings in the ACM Digital Library that include papers from all workshops. For each workshop, the joint proceedings will include: an opening message from the organizers, including, if applicable, the workshop program committee, and all peer-reviewed papers presented at the workshop.

Formatting instructions are available here for both LaTeX and Word users. LaTeX users must use the provided acmart.cls and ACM-Reference-Format.bst without modification, enable the conference format in the preamble of the document (i.e., \documentclass[sigconf,review]{acmart}), and use the ACM reference format for the bibliography (i.e., \bibliographystyle{ACM-Reference-Format}). The review option adds line numbers, thereby allowing referees to refer to specific lines in their comments. Papers should have at least 5 pages. We propose page limits of 5 pages for short papers and 10 pages for full papers following the same style and format of the main track of the Conference.

Word users make sure you are using Times New Roman on the body of your text, author information, and section titles; and using Helvetica on the paper title.

Proposal guidelines

A workshop proposal must include the following information:

1. Workshop title

   • Organizers and primary contact (name / affiliation / email)
   • Abstract

2. Motivation

   • Objectives
   • Intended audience
   • Topics of interest
   • Relevance (in particular to the EASE community)
   • Context (any past events related to your workshop including previous workshops of the current organizers)

3. Organization

   • Details on the organizers
   • Workshop program committee (indicated as finalized or expected)

4. Workshop format

   • Planned deadlines
     • Workshops are expected to adhere to the timing provided by the main conference
   • Intended paper format
     • For short papers, the limit is five (5) pages
     • For full papers, the limit is ten (10) pages
   • Evaluation process
   • Intended workshop format (including duration, number of presentations, and planned keynotes)
   • How many participants do you expect?
   • What kind of equipment do you need (e.g., data projector, computer, whiteboard)?

5. Additional material

   • Workshop web page (URL of the draft web page, if one exists)
   • Draft Call for papers for the Workshop (a one page Call for papers that you intend to send out if your workshop is accepted)

Important dates

Workshop Proposal Deadline: 2 December 2025 (AoE)
Workshop Proposal Notification Deadline: 11 December 2025 (AoE)
Workshop Paper Submission Deadline: 2 March 2026 (AoE)
Workshop Paper Notification Deadline: 6 April 2026 (AoE)
Workshop Camera Ready Deadline: 20 April 2026 (AoE)

Attendance expectation of workshop organizers and authors of accepted papers

If a workshop proposal is approved, it is mandatory for at least one of the organizers to register for and oversee the workshop. Regarding the authors of accepted workshop papers, a minimum of one author per paper must register for the workshop and be available to present their work.