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CHASE 2021
Thu 20 - Fri 21 May 2021
co-located with ICSE 2021

Guidelines for self-archive your pre-prints

Please use arXiv or your institutional open access repository. Please prefer systems with stable handle identifiers and locators in their full URLs (e.g., arXiv identifiers, DOI, handle.net). An arXiv.org full link will look like this one: https://arxiv.org/abs/1904.06499. Please do NOT use non-archived systems such as ResearchGate.net, Academia.eu, a cloud drive, or your personal website. In case you need endorsement for depositing your first preprint on arXiv.org (https://arxiv.org/help/endorsement) and you do NOT know a colleague who could endorse you, the open science chair Daniel Graziotin (daniel.graziotin@iste.uni-stuttgart.de) can endorse you.

Instructions for Uploading Preprints for ICSE 2021

To upload the pre-print related to a paper, any of the authors of a paper should:

  • Log in in your profile at: https://conf.researchr.org/home/icse-2021.You may need to reset your password.
  • Choose My profile option on the menu that appears at the upper right side of your screen.
  • Go to the Contributions list shown at the lower left side of your screen and choose the paper corresponding to the pre-print that you want to upload.
  • You will see a small window with the authors information of your paper. Click on the All Details button.
  • Click the red ‘Pencil’ button.
  • Go to the submenu General Data.
  • Provide the link to the pre-print on the field Link to Preprint.
  • Optionally: you may provide additional information for your paper by filling in the other fields shown in your screen (although for ICSE 2021 purposes, only your preprint is required).
  • Finally, click on the Save button.


What is a preprint?

A preprint is the version of a paper completely prepared by the authors without external editing by the publisher. That is, the usual PDF that you produce when you write your paper. Authors have the right to self-archive these preprints, e.g. on their institutional repository. Please note that it must be your own copy of the manuscript and self-archiving the PDF as edited by the publisher is not allowed. Details on the IEEE requirements can be taken from here:http://www.ieee.org/publications_standards/publications/rights/rights_policies.html. An introduction into green open access is also provided by Arie van Deursen here: https://avandeursen.com/2016/11/06/green-open-access-faq/.

Why should I put a preprint online?

Whether or not you want to put your preprint version of a manuscript online is eventually up to you. But the basic idea of open access is to make all research outcomes accessible to anybody around the world, regardless of their subscriptions to publishers. This is key for a sustainable scientific progress. You can of course also think of it like this: The more people have access to your papers, the more might read them. The more to read them, the more might cite them.

Where should I publish my work?

You can legally add your preprint to your personal (institution) website or to an open preserved repository. However, we recommend avoiding to add your preprints on your own websites or services like ResearchGate. These services are prone to changes and nobody should have the ability to delete your content or restrict access to it (e.g. when changing affiliation or for commercial purposes) afterwards. We therefore recommend using preserved repositories like arXiv.org or your institution repository.