Authors

Uploading Deadlines

• For tracks where video is mandatory, authors will receive an email from Clowdr (that is the virtualization platform to be used for ICSE 2021) on mid/late April (most probably by April 25th for the main conference's tracks and a bit later for Colocated events and Workshops ). Such email will provide authors with the link so they can upload the video into the platform.
• Authors of mandatory videos, please take into account that you will have 7 days to upload your video after receiving the Clowdr’s email, so we highly encourage you to start preparing the video of your presentation NOW. Please, follow the requirements and useful tips provided on the section “On Video Recording” (https://conf.researchr.org/attending/icse-2021/authors) when preparing your video.
• Remember that your video must comply with the maximum length indicated by your track chairs and be up to 1080p (i.e. not 2K/4K)). We need to be very strict with the maximum time and resolution so we can have a smooth conference program. We will check videos quality and length and will require you to upload a new version if your video does not adhere to time/quality requirements.
• Detailed instructions on how to upload the videos on Clowdr are provided in this tutorial: https://www.youtube.com/watch?v=l0SqCISybqk
• Take into account that ICSE 2021 requires just Broadcast video (not Pre-conference video as also shown in this tutorial). In addition, to make the video more accessible for the audience, Clowdr will automatically generate subtitles for your presentation. We strongly encourage you to review these generated transcripts and correct them when necessary (following the instructions from the tutorial). Clowdr will let you know when your video subtitles are ready for checking. Note that the IEEE copyrigth form signed as part of your Camera Ready also includes consent to release your video.

Do not hesitate to contact the organizers at icse2021@fi.upm.es if you have any question.

Many thanks for your collaboration to make virtual ICSE 2021 a success.

ICSE 2021 Digital Presentations

Thank you very much for your contributions to ICSE 2021. In order to offer our audience a great digital experience, we kindly ask you to consider the following recommendations when preparing your digital materials.
ICSE 2021 paper presentations consist of pre-recorded presentations followed by short live Q/A components using the Clowdr platform.
Thank you very much for all your help, support, and patience in assembling the materials for the virtual ICSE 2021 conference. We really appreciate all your hard work in getting your presentations ready. Below you find some helpful instructions on how to prepare pre-recorded videos and how to upload your recordings to ICSE 2021.

ICSE 2021 Video Length, Resolution and Size

Length: 10 min (max) presentation
Resolution: 1920x1080 (“1080p”, 16:9 aspect ratio)
Size: videos compression with a standard, state-of-the-art encoding (like H.264/MPEG4), such that the resulting files are at most 1GB in size.

Useful video recording practices

Be aware of your light sources

• Put a light source in front of you, so your face is well lit.
• Do not have a bright light source in your back, like a window. You will look like a dark shadow.
• Neutral light (color temperature of 4000K+) is better than warm yellow light (normal bulbs have 2700K). Natural light is best, so consider a position, in which you have a window in front of you.

Video

+ Place your camera above eye-level, e.g., by putting your laptop on top of a few books. + When presenting, look into the camera, not at any other windows (e.g., Zoom window) as the viewer will think you are not speaking to them) + A teleprompter App might be helpful but is certainly not required; such Apps are readily available in the App stores. Or you can place a sticky note next to your camera as a reminder of aspects that you want to tackle in your video. + Clean-up your background. People are distracted from chaotic rooms or beautiful art pieces.

Audio/Sound

+ Please pay attention to the audio quality of your recording and make sure that you are easy to understand. + It is not necessary to use an external microphone, but please make sure that the microphone is close to your mouth. + Avoid being too quiet (hard to hear) or too loud (cracking), both makes it exhausting to follow. + Avoid touching the microphone or blowing into it while recording. + Try to minimize external noises such as pets, TV, lawnmowers, or other individuals in the house. Viewer will otherwise easily be distracted by such noises. + For the live discussion of your paper, please use headphones, to ensure a good audio quality and to avoid echo.

Presentation

+ When recording the video, it is recommended to actually switch the screen resolution to 1920x1080. Many screens have a different aspect ratio, especially laptops often have 19:10, and scaling always causes (severe) quality loss. Please note that, as a result, the presentation might look blurry on your monitor during the recording, but this does not affect the recording. + Authors should make sure that they do not record a black border around the presentation that is common for many .pdf viewers, like for example, macOS Preview. + Extensive and quick animations should be avoided, they are often not clearly visible in strongly compressed video streams. + ICSE 2021 will not provide an overlay that contains the speaker’s face. It would be a nice touch to the presentation, if authors could record themselves while presenting and show their face somewhere on the screen.

Wardrobe

+ Refrain from using visible logos + Avoid patterns (big stripes, checkers) or distracting bright prints + Avoid solid white or black

Guidelines for self-archive your pre-prints

Please use arXiv or your institutional open access repository. Please prefer systems with stable handle identifiers and locators in their full URLs (e.g., arXiv identifiers, DOI, handle.net). An arXiv.org full link will look like this one: https://arxiv.org/abs/1904.06499. Please do NOT use non-archived systems such as ResearchGate.net, Academia.eu, a cloud drive, or your personal website. In case you need endorsement for depositing your first preprint on arXiv.org (https://arxiv.org/help/endorsement) and you do NOT know a colleague who could endorse you, the open science chair Daniel Graziotin (daniel.graziotin@iste.uni-stuttgart.de) can endorse you.

Instructions for Uploading Preprints for ICSE 2021

To upload the pre-print related to a paper, any of the authors of a paper should:

• Log in in your profile at: https://conf.researchr.org/home/icse-2021.You may need to reset your password.
• Choose My profile option on the menu that appears at the upper right side of your screen.
• Go to the Contributions list shown at the lower left side of your screen and choose the paper corresponding to the pre-print that you want to upload.
• You will see a small window with the authors information of your paper. Click on the All Details button.
• Click the red ‘Pencil’ button.
• Go to the submenu General Data.
• Provide the link to the pre-print on the field Link to Preprint.
• Optionally: you may provide additional information for your paper by filling in the other fields shown in your screen (although for ICSE 2021 purposes, only your preprint is required).
• Finally, click on the Save button.

FAQ

What is a preprint?

A preprint is the version of a paper completely prepared by the authors without external editing by the publisher. That is, the usual PDF that you produce when you write your paper. Authors have the right to self-archive these preprints, e.g. on their institutional repository. Please note that it must be your own copy of the manuscript and self-archiving the PDF as edited by the publisher is not allowed. Details on the IEEE requirements can be taken from here:http://www.ieee.org/publications_standards/publications/rights/rights_policies.html. An introduction into green open access is also provided by Arie van Deursen here: https://avandeursen.com/2016/11/06/green-open-access-faq/.

Why should I put a preprint online?

Whether or not you want to put your preprint version of a manuscript online is eventually up to you. But the basic idea of open access is to make all research outcomes accessible to anybody around the world, regardless of their subscriptions to publishers. This is key for a sustainable scientific progress. You can of course also think of it like this: The more people have access to your papers, the more might read them. The more to read them, the more might cite them.

Where should I publish my work?

You can legally add your preprint to your personal (institution) website or to an open preserved repository. However, we recommend avoiding to add your preprints on your own websites or services like ResearchGate. These services are prone to changes and nobody should have the ability to delete your content or restrict access to it (e.g. when changing affiliation or for commercial purposes) afterwards. We therefore recommend using preserved repositories like arXiv.org or your institution repository.