ASE2020 has a blended programme where presentations of different types are mixed.
ASE2020 is running in virtual mode using Zoom and Whova. We are using three timezones, each targeted to working time in the morning to early afternoon of Oceania/Asia, the Americas and Europe/Africa respectively. For many it will be feasible to join two out of three during morning or early evening in their personal timezone. We are also conscious however that for many the work-from-home situation many of us are needing to do, including family and other caring commitments, and partners / children / parents / cohabitants commitments and schedules, may still very well limit their day/time attendance.
The draft programme has been sent via email to authors. Please let the Programme Chairs know as soon as possible, but no more than Sept 9 AOE (as mentioned in the email), if the proposed scheduling of your presentation is not going to be feasible for you to present live.
We will make the program live 1-2 hours after Sept 9 (AOE) at:
Sessions are 50-60 minutes long, mostly two sessions consecutively with a short break between, followed by a variety of networking events for 50-60 minutes after a short break. The papers will be presented in the order they are listed in the program, and the presentation slot for each paper is determined by a paper’s track:
- Technical research papers: 20 minutes
- Experience papers: 20 minutes
- Industry showcase papers: 20 minutes
- Journal first papers: 20 minutes
- New Ideas papers: 10 minutes
- Tool demo papers: 10 minutes
The slots include time for Q&A. We recommend limiting talks to about 17 minutes for 20-minute slots and to about 7 minutes for 10-minute slots. Please prepare your talks within these time limits. The slot limits will be enforced by the session chairs.
Some guidelines from the SIGCHI community on preparing video presentations can be found here: https://medium.com/sigchi/a-remote-video-presentation-guide-93957c63aa7a
The SIGACCESS accessible presentation guidelines can be found here: http://www.sigaccess.org/welcome-to-sigaccess/resources/accessible-presentation-guide/
Demo papers, late breaking result papers, doctoral symposium papers and student research competition papers will be showcased during the main conference with several demo/poster sessions, mostly during the third hour after some selected sessions. This is an opportunity to see/ask for a “live” demo and discuss research results more interactively. We plan “lightning / demo talks” of 3-5 minutes during these sessions.
Please prepare a poster summarising your work. We are not as restricted as with a physical poster session but a single page PDF with large font / diagrams with readable text for other conference attendees a monitor/laptop/tablet should be aimed for. Please see the excellent SIGACCESS accessibility guidelines above to take into account differently-abled ASE community members!
In case network issues present problems we would like you to record and upload your lightning talk presentation in advance to Whova. Please record a short video of 3-5 minutes based on your poster/demo presentation. Demo paper authors may well already have a video they can (re)use from the assessment process.
Sessions will be presented live using Zoom with Whova hosted chat rooms for questions, post-session discussion, pre- and post-recorded videos, post-session surveys/feedback, and potentially (TBD) live streaming. We plan to record sessions and make them available via Whova for those in other timezones to later review.
In case network issues present problems we would like you to record and upload your presentation in advance to Whova - detailed instructions to follow as soon as possible.
Please record a video of up to 17mins (for 20min presentation slot, as above) or up to 7mins (for 10min presentation slot, as above) and upload it based on the instruction that will be sent by the virtualization team. These will be used as a backup for presenters at the conference who experience technical issues in giving their presentation live. We plan to make the videos available to other conference attendees after sessions as well.
Once you have recorded your presentation, please save it using the following naming convention:
as per the paper ids at
Once you have named your video correctly please save your video to the ASE 2020 Presentations One Drive folder, which can be accessed via the following link:
If you are unable to access the One Drive folder, please contact the Conference team via firstname.lastname@example.org as soon as possible so we can make alternative arrangements for you.
Please ensure you have uploaded your video to the Conference One Drive by COB on Thursday 17 September
We will send out detailed information to access your Whova account for the conference shortly. This will include “rooms” for each session, Zoom links, discussion forums, post-session survey links, etc. Student volunteers will provide Zoom room control and Programme Committee members will act as Session chairs for introductions, time-keeping, handling Q&A etc.
Please login and go to your session “room” at least 15mins prior to the session start to meet the session chair, check your Zoom room connection, test screen sharing etc.
The session chair may ask how to pronounce your name, and you can ask them how to pronounce their name if you do not know it. The session chair will introduce you before your talk. This introduction is an opportunity to tell the audience a little bit about you. In particular, you may want to let your session chair know if you or your co-authors are looking for an internship, looking for a job, or hiring.
You are encouraged to share your slides and any other related material links via the conference Whova platform. We will send instructions to do this as soon as possible.