AST 2023
Mon 15 - Tue 16 May 2023 Melbourne, Australia
co-located with ICSE 2023
ICSE 2023 (series) /

Workshop and Co-Located Event Instructions

Instructions for Authors Presenting at ICSE 2023 PDF (Last Updated 28 April 2023)


We are pleased to provide more information regarding your presentation at a Co-Located Event or Workshop at ICSE 2023 to be held in Melbourne and 14 – 20 May 2023.

If you are not presenting in a Co-Located Event or Workshop please disregard this email.

 

Please refer to the online program here to allocate the Co-Located Event or Workshop and time in which you are presenting in. Please note the schedule is subject to change.

 

Presentation format and slide ratio

  • Your presentation should be saved as a PowerPoint file (not a pdf). If you have created your presentation using Apple Keynote, you will need to ‘save as’ a PowerPoint file.
  • The slide ratio for your presentation should be set to 16:9. To change the ratio on PPT, go to the ‘Design’ tab at the top, then select ‘Slide Size’ (usually located on the far right) here you will find the ratio options. PDF is also accepted.
  • The Melbourne Convention and Exhibition Centre have a special smart lectern with an in-built computer that all presenters must use, therefore you will be unable to use your own laptop. 

Loading your presentation

  • You will need to bring your PowerPoint presentation on a USB to the Conference, so that you can easily load your presentation on to the smart lectern with an in-built computer.
  • Speakers should report to the room at least 30 minutes before their scheduled presentation.

Audio visual inclusions

The below audio visual will be provided in all session rooms:

  • Screen and projector with sound
  • Smart lectern 
  • Microphone

Speakers will be unable to use their own laptops as this will cause disjoin in the program. We ask all speakers to kindly use the equipment provided.

Virtual Co-Located Event and Workshop Presenters

You will be required to present via Zoom. Please join the zoom meeting 10 minutes before your session start time. The zoom meeting details you will need to join will be sent to you the week before the conference. 

 

Please follow the below instructions.

  • Install the latest Zoom application on your computer. Do not present via a web browser.
  • Run the Zoom audio/video test before joining the call to make sure your audio and video look and sound good.
  • When presenting content, use a second screen to allow you to easily see your content and any other presenters that may be on the Zoom call.
  • If on a group call such as a panel, mute your microphone when you are not presenting or communicating. Do not forget to unmute prior to presenting again.
  • If your presentation contains any audio, you must enable the sharing of audio when sharing your screen.
  • When you have finished presenting, stop sharing your screen (if you were presenting content) and mute your microphone. The call operator will remove you from the presentation room when your presentation is over.