- Monday 28th November, 2022 (AoE): We encourage remote speakers to give a live talk. However, if you are a remote speaker giving a pre-recorded talk without live Q&A, or if you are asked to prepare a pre-recorded talk as a backup, please submit your video (see below for instructions). Please also inform us whether your talk will be video only (i.e., no live Q&A).
- Monday 28th November, 2022 (AoE): We strongly encourage in-person speakers to use the lectern PC in each room. However, if you are an in-person speaker and absolutely need to use your own laptop (see below for exceptions) , please let us know.
SPLASH continues to be hybrid this year, accommodating both remote and in-person attendees. We support three different delivery modalities (in-person, remote live with Q&A, remote pre-recorded without Q&A) that suit the needs of different co-located events. Please check with the chair of your event on the delivery modality.
We use Airmeet as the hybrid conference platform. All talks will be livestreamed to Airmeet for virtual attendees to watch, and will be recorded for the ACM SIGPLAN YouTube channel.
You should plan the length of your talk carefully, as time is precious and the schedule will be strictly enforced. Please find the length of your slot in the program and subtract at least 5 minutes from the time shown there, in order to allow for questions and switching between speakers.
In-person presenters will give their talks from lecture theaters/seminar rooms in University of Auckland. Each room has a lectern PC that captures the webcam/in-room camera, in-room microphone, and the PC screen. In order to ensure smooth streaming and recording, the speakers will only be able to use their own laptop if absolutely necessary, for example to demonstrate live coding or to run custom software.
If you would like to use your laptop, please email your conference chair and copy the SPLASH video chair and state your reason for using the laptop no later than Monday 28th November, 2022 (AoE).
Please configure your slides for 16:9 aspect ratio. Supported formats are PowerPoint .pptx and PDF. We apologize for the inconvenience, but Keynote is not supported, and using Keynote is not a sufficient reason to use your own laptop. You can consider workarounds, including exporting Keynote slides to PDF and PowerPoint. If you need to play any video clips, please compress your videos and embed them in your PowerPoint slide.
Please configure your slides/recording for 16:9 aspect ratio, and please make sure you can deliver your talk from a room with minimal background noise.
Please configure your slides/recording for 16:9 aspect ratio, and please make sure the audio quality of the recording is good with minimal background noise.
There are various tools available to record your talk, the easiest way is to use Zoom:
- Start a meeting
- Share your screen and enable your webcam and microphone
- Start recording your meeting locally and start your talk.
- Once you finish your talk, stop recording.
You can also produce a video directly from your presentation software, such as PowerPoint and Keynote.
- PowerPoint: Please be sure that you select the “Full HD (1080p)” option and save as MPEG-4 Video. Instructions and instructional video from Microsoft are here: https://support.microsoft.com/en-us/office/turn-your-presentation-into-a-video-c140551f-cb37-4818-b5d4-3e30815c3e83
- Keynote: Be sure to export to 1080p. You can refer to https://support.apple.com/guide/keynote/record-presentations-tan81813d552/10.2/mac/1.0, https://discussions.apple.com/thread/2620951, and https://discussions.apple.com/thread/6075292 depending on your Keynote version.
You can also produce a video using screen capture software. There is a wide variety of them available. We list a few below.
- QuickTime: If you are using a Mac, the standard Quicktime application allows you to easily capture a basic screen recording including audio. When you’ve finished you need to export the video, choosing the 1080p option. You can do minimal post-editing in Quicktime too (trimming etc). https://support.apple.com/guide/quicktime-player/record-your-screen-qtp97b08e666/mac
- Xbox Game Bar: If you are using Windows 10, the Xbox Game Bar is an easy way to create a basic screen recording, including audio. Be sure to configure your recording to 1080p.
- OBS: OBS is a production-quality open source application for video streaming on Windows, macOS and Linux. Although widely used for streaming it also has advanced screen capture support. https://photography.tutsplus.com/tutorials/obs-for-screen-recording-quick-start–cms-28549
- Panopto: Panopto allows you to create screen recordings on Windows and macOS, with features not available in the basic Quicktime and Xbox Game Bar screen recorders. https://support.panopto.com/s/article/How-to-Create-a-Video-Using-Panopto-Capture-for-Panopto-Pro
- Camtasia: Camtasia is a richly featured commercial video capture tool available for Windows and macOS. https://support.techsmith.com/hc/en-us/articles/360042500791-Record-the-Screen-and-Audio
- Other free options for Linux: https://itsfoss.com/best-linux-screen-recorders/
At least 30 minutes before the start of your session, please submit your slides to your session chair on a USB drive, and use the filename format
.pptx. We will provide a USB-A/USB-C dual-port drive, but feel free to bring your own, as long as it has a USB-A port for the lectern PC.
After finishing recording your talk, please compress the video using Handbrake with the builtin 1080p 60FPS preset (present dropdown -> Web -> Vimeo YouTube HQ 1080p60).Then, rename the video file with the following format
OOPSLA-Potanin-WyvernProgrammingLanguage.mp4. Finally, please upload your file to Cloudstor (select files and then click the send button).
Once you have uploaded your talk, please send an email to the SPLASH Video Chair and the chair of your event, with an explicit consent stating that you agree the talk video to be used in the conference and be uploaded on the SIGPLAN YouTube channel. You should receive an email from the organizers as an acknowledgment. Please submit your videos no later than Monday 28th November, 2022 (AoE).
Please arrive at your session room at least 30 minutes before the start of your session, and take time to familiarize yourself with the room setup.
We kindly ask again that you use the lectern PC where possible. If you are using your own laptop, you should open a browser tab and join Airmeet as a speaker for sharing your screen (if you plan to play any sound, such as as a part of a video clip, please tick the “share tab audio” or “share system audio” checkbox if you are using Chrome). Please turn off the camera and microphone on the Airmeet session on your laptop. Please refer to the Airmeet guide for more information.
A few days before the conference, you will receive an email with a link for joining Airmeet as a speaker. It is recommended that you use Chrome on a desktop/laptop. However, you can also join from an iPad.
On the day of your presentation, please follow the steps below.
- Join Airmeet via the invitation link at least 20 minutes before the start of your session
- Find your session in the “Schedule” tab and click on “Go Backstage”
- Test your audio/video/screen sharing (via the upward arrow button)
- Wait for the start of your talk
Please also take a look at the Airmeet step-by-step guides for speakers.
We will provide a lapel mic so you can walk around while presenting. If a lapel mic is not available/low on battery, you can instead use the gooseneck mic on the lectern. If something is not working, don’t panic. Please talk to your session chair or student volunteer on duty. Whiteboards might be in the rooms but they are NOT streamed/recorded. To help virtual attendees and people watching the recordings after the conference, we encourage you not to use the whiteboards.