This year, SPLASH is going to be accommodating both “virtual” attendees (from different time zones, joining at their own pace remotely) and “physical” attendees who will be present in Chicago during the conference. We will do our best effort to accommodate both hopefully without compromising the experience of each.
Please note that both physical and virtual presenters are expected to pre-record their talk, manually add subtitles, and submit the video of their talk by the 1st of October 2021.
Please note that ALL attendees are required to be fully vaccinated to attend SPLASH 2021 in-person. Masks are required at SPLASH 2021.
The difference between the virtual and physical presenters is that physical presenters are allowed to give their talk live during the main Chicago time band, while the video of their talk will be played in the “offset time band”. Unfortunately, due to technical difficulties, we are unable to provide a live recording and replay of the video of the live talk.
This year we hope to schedule the sessions as a sequence of 4 15-minute talks followed by a 20-minute Q&A that involves at least one author from each of the 4 papers in the session. The session chair will be responsible for asking the questions out loud on behalf of those who post questions using the relevant Discord Channel (all virtual attendees will do that) while also managing the physical attendees who can come up to the standing mic and ask questions in a traditional way. Using the mic is essential for the virtual attendees to be able to hear the questions. The virtual authors are welcome to answer questions live by joining a video room with instructions provided.
As a result, we expect the session chair to familiarise themselves with the four papers in their slot as is the usual tradition, including preparing some “backup questions” for each of the papers. We will then expect the session chair to have a plan to chair all four papers at once during the 20-minute slot but asking a question of each paper, in turn, using the audience questions posted on Discord. The session chair is responsible for saying the question out loud and balancing the physical questions and virtual questions equally.
As a result, we hope to recruit session chairs who are going to be present physically and will only have session chairs who are virtual for 100% virtual parts of SPLASH (such as SAS conference for example). We will still aim to have a student volunteer to assist those viewing the event physically to help connect the physical audience to the virtual one during the Q&A.