Call for Student Volunteers

Student volunteers play a crucial role in ensuring the success of ECSA. Being a student volunteer is a great opportunity to meet with academic and industrial researchers and practitioners in the area of software architecture. Volunteering at ECSA 2024 is available to undergraduate, graduate, and Ph.D. students from all over the world. The conference will take place from September 2 to 6, 2024, in the historic city of Luxembourg. We are looking for volunteers who can help onsite (no opportunities for remote volunteers are available).

Responsibilities

• Preparations before the start of the conference (e.g., preparing conference badges).
• Duties during the conference week:
• Registration duties (helping attendees to register, etc.)
• Technical assistance to speakers and attendees.
• Providing directions to various locations at the conference.
• Availability from September 2 to 6, 2024. Ideally, a few days before September 2 for preparations.

Benefits

• Free registration to the main conference and/or workshops, with the following exception:
• In case the Student Volunteer is the sole attendee representing an accepted paper at any ECSA 2024 track (except Doctoral Symposium), a full registration to the main conference and/or workshops will be required.
• ECSA 2024 Student Volunteer t-shirt, all attendee gifts, meals during the conference, and social events.
• A great opportunity to meet and talk about research or your interests with academic and industrial researchers as well as practitioners.
• Build connections with future colleagues.

Qualifications

• Must be enrolled as a Ph.D., Master, or undergraduate student at the time of the conference.
• Must be proficient in English and have good social and communication skills. Knowledge of a second language, such as French, German or Spanish, will be valuable although not required.
• In case the number of applicants exceeds the demand, we will consider students having already published in ECSA or having a paper accepted in ECSA 2024 (all tracks, including Doctoral Symposium, and workshops).

Application Procedure

• Please fill up this application form. https://forms.gle/qFg7R43cswpCWeZU6
• Attach a recommendation letter from your academic supervisor or other faculty members at your institution. This recommendation must be emailed by the student’s supervisor to the Student Volunteers chair (Aurora.Macias@alu.uclm.es) with the mandatory subject “ECSA2024SV Reference for <Student Name>” by the faculty member you indicate in the application form. The letter should cover your organizational skills, proficiency in English, and anything else that will help us to select you as a Student Volunteer.

Travelling and Accommodation

• Student Volunteers are responsible for their own travel arrangements and accommodation.
• Consider the Youth Hostel Luxembourg City as an accommodation option: https://www.guestreservations.com/youth-hostel-luxembourg-city/booking?gad_source=1&gclid=CjwKCAjwyJqzBhBaEiwAWDRJVNGAaqDtJmc-L62S5DiNcLdxtxEUtUfIRSrxFpnVVCLPk8CUfRkNFRoCL5wQAvD_BwE&ctTriggered=true
• Public transports are free in Luxembourg.

Important dates

• Application (including reference letters) is currently open. Please note that the due date is before June 28, 2024.
• Applications will be reviewed as soon as they arrive and the applicant will be notified shortly.

Visas and Funding Options

• Please visit the information page https://mae.gouvernement.lu/en/demarches/visa-immigration0.html
• Visa support letters: if you need a visa support letter to apply for a visa, contact as soon as possible the Volunteer Chair by email (Aurora.Macias@alu.uclm.es ).
• If your university requires specific information not included in the Notification of Selection as a Student Volunteer to approve funding for travel, you can ask it as soon as possible to the Volunteer Chair by email (Aurora.Macias@alu.uclm.es).
• We suggest checking travel support by either international or national research funding agencies from your country or by your university/research group. A non-exhaustive list of possible resources follows:
• https://women.acm.org/scholarships/
• https://edu.google.com/intl/ALL_my/scholarships/google-travel-and-conference-grants/
• https://www.saveandtravel.in/travel-grants-for-conferences/
• https://www.advance-africa.com/List-of-Scholarships-for-International-Students.html

For any questions, contact the Student Volunteer Chair always including "ECSA2024SV" in the subject of your emails.

Student Volunteer Chair

Aurora Macías, University of Castilla-La Mancha, Albacete - Spain. Email: Aurora.Macias@alu.uclm.es