WorkshopsEASE 2025

Call for Workshop Proposals

Following the tradition of previous conferences, EASE 2025 will host a number of workshops, during the day after the main conference (Friday, 20 June). The workshops will provide a collaborative forum to exchange recent and/or preliminary results, to conduct intensive discussions on a particular topic, or to coordinate efforts between representatives of a technical community. They are intended as a forum for lively discussions of innovative ideas, recent progress, or practical experience on evidence-based software engineering. Each workshop should provide a balanced distribution of its time for both presentations of papers and discussions. The duration of these workshops is in general one day, but we encourage the submission of half-day workshop proposals on focused topics as well.

Important dates:

Workshop proposal submission: December 1st, 2024
Workshop proposal notification: December 15th, 2024
Workshop call for papers and website ready: January 19th, 2025
Submission deadline for workshop papers: March 16th, 2025
Notification of authors about acceptance/rejection of workshop papers: April 13th, 2025
Camera ready papers for workshops: April 26th, 2025
Early registration deadline for authors: May 5th, 2025

Submission process

Submit your workshop proposal electronically in PDF using the ACM Proceedings Format through the EASE 2025 EasyChair submission site. Please adhere to the workshop proposal guidelines below, providing the requested information about the proposed workshop, using at most five pages. Please include the one-page draft of your planned Call for Papers in the proposal. To ensure proper coordination with the deadlines of the main conference, the deadlines specified in Important Dates above have to be respected by your plan for your workshop.

Proceedings

There will be joint workshop proceedings in the selected digital library. Formatting instructions will be available soon. Papers should have at least 5 pages. We propose page limits of 5 pages for short papers and 10 pages for full papers following the same style and format of the main track of the Conference. Word users make sure you are using Times New Roman on the body of your text, author information, and section titles; and using Helvetica on the paper title.

Proposal guidelines

A workshop proposal must include the following information:

1. Workshop title

   • Organizers and primary contact (name / affiliation / email)
   • Abstract

2. Motivation

   • Objectives
   • Intended audience
   • Topics of interest
   • Relevance (in particular to the EASE community)
   • Context (any past events related to your workshop including previous workshops of the current organizers)

3. Organization

   • Details on the organizers
   • Workshop program committee (indicated as finalized or expected)

4. Workshop format

   • Planned deadlines
     • Workshops are expected to adhere to the timing provided by the main conference
   • Intended paper format
     • For short papers, the limit is five (5) pages
     • For full papers, the limit is ten (10) pages
   • Evaluation process
   • Intended workshop format (including duration, number of presentations, and planned keynotes)
   • How many participants do you expect?
   • What kind of equipment do you need (e.g., data projector, computer, whiteboard)?

5. Additional material

   • Workshop web page (URL of the draft web page, if one exists)
   • Draft Call for papers for the Workshop (a one page Call for papers that you intend to send out if your workshop is accepted)

Attendance expectation of workshop organizers and authors of accepted papers

If a workshop proposal is approved, it is mandatory for at least one of the organizers to register for and oversee the workshop. Regarding the authors of accepted workshop papers, a minimum of one author per paper must register for the workshop and be available to present their work.