Dear ASE 2022 Presenters,
First of all, congratulations for having your work accepted for presentation at ASE 2022 and the co-located events! Below we provide information to help you prepare your presentation.
ASE 2022 has a “blended” program where papers from the Research, Industry Showcase, NIER, Tools Demonstrations, Late Breaking Results, and Journal First tracks are combined in sessions that are organized by topic. The complete program is available online: https://conf.researchr.org/program/ase-2022/program-ase-2022/
ASE 2022 uses Whova as virtual platform to support the in-person conference as well as to enable virtual participation. For each accepted paper and presentation, we request a pre-recorded video, which we will make available in the session agenda of Whova. Therefore, all participants can access the videos before, during, and after the conference. Whova provides a persistent chat and Q&A feature so that discussions can be handled online in addition to the live Q&A session at the conference. Each session in Whova will use a Zoom session under its hood, i.e., the handling of the live stream and screen sharing, etc., should feel familiar for most of us.
We recommend for all online participants to use Whova by using the Google Chrome browser or alternatively by using the Whova app. For speakers and session chairs, we recommend using the native Zoom app and having the Q&A open in a separate window.
Whova User Guides:
Please arrive in your assigned room 20 minutes prior to the session start to meet your session chair and test out your screen connection.
Whova will be used as an online platform to support the hybrid event. Each presentation room will be equipped with a computer connected to Whova, as well as a projector, camera, and microphone.
For the in-person presentations, the speakers will have two options. The first is to bring a flash drive and download the presentation to the computer installed in the room before the session begins. The second option is to present from their laptop. In this case, the speaker will need to connect their laptop to the Whova Zoom session, share their screen, and mute their microphone and audio on the laptop (the audio and video will come from the equipment in the room and not the speaker’s laptop). Connecting the laptop directly to the projector will not be possible
The entry in https://conf.researchr.org/program/ase-2022/program-ase-2022/ for your contribution (paper/demo/poster) has been updated to show the session that you will present in.
Please upload your video by Sunday, October 9 and make the URL available to us. Please find below some recommendations:
- The preferred resolution for the videos is 1080p (1920×1080 px).
- Suggested tools for recording videos are Quicktime Player, Zoom, OBS, and Powerpoint.
- Recommended platforms for uploading the video: Youtube, Vimeo, DailyMotion, SlidesLive
We did not establish any templates for pre-recorded presentations; you are free to record in whatever way you prefer, provided that you respect the time limits allocated for each talk type (described below). For co-located events and workshops, please follow their separate requirements.
The papers will be presented in the order they are listed in the program, and the presentation slot for each paper is determined by a paper’s track:
- Research papers: 20 minutes
- Late Breaking Results papers: 10 minutes
- NIER papers: 10 minutes
- Industry Showcase papers: 20 minutes
- Tool Demonstration papers: 10 minutes
- Journal-first papers: 20 minutes
The slots include time for Q&A. We recommend limiting talks to about 17 minutes for 20-minute slots and to about 7 minutes for 10-minute slots. Please prepare your talks within these time limits. The slot limits will be enforced by the session chairs.
If you are presenting a poster, the break/lunch room will be used for the posters as scheduled in the program. It will have a stand for each poster that can hold posters up to 36 by 48 inches (landscape or portrait) for the duration of the session.
Please let us know if you have any additional questions: email@example.com