Call for Student Volunteers

Would you like to be part of the ICSE 2025 organization?

Student volunteers play a crucial role in ensuring the success of ICSE. They help with everything from registration to local support. Being a student volunteer is an excellent opportunity to meet, interact, and network with leading academic and industrial researchers and practitioners in Software Engineering, as well as other students from all over the world who share your interest in Software Engineering, and to reduce some of the costs of the conference.

Such interactions often help shape the research direction for many students.

We are looking for enthusiastic students to help make ICSE 2025 a unique experience for all attendees. This exclusive experience is available to undergraduate and graduate students from any country who have excellent communication skills in English, are technically skilled, and are ethical, reliable, punctual, organized, and proactive.

Responsibilities

Approximately 20 hours of in-person work during the conference week (April 25 to May 3):

• Registration duties (e.g., setting up, preparing conference bags, and helping attendees register).
• Technical assistance to speakers and other attendees.
• Providing directions to various locations at the conference location.
• Checking badges at rooms and social events.
• Other similar tasks.

Benefits

• Free registration to the entire 7 days of the conference, including the social events and meals.
• Free ICSE 2025 Student Volunteer T-Shirt.
• An excellent opportunity to meet and discuss your research with leading researchers, both academic and industrial, as well as other students.
• Knowing that you played an important part in the success of the conference.
• A certificate of participation.

Qualifications

• Enrolled as a doctoral, or master’s student in the period from January to April 2025 (we may admit 4th year undergraduates with exceptional recommendations too).
• Proficient in English with strong social and communication skills.
• The selection process is competitive, with preference given to PhD students and those from whom we obtain positive recommendations from their supervisors.
• Available at least 4 days from April 25 – May 3, 2025. You will be asked to indicate your availability on specific days in the application form.

Application Procedure

For the greatest chance of acceptance, or if you think you might need a visa to enter Canada, you should complete the online application form online application form by Friday, November 30th, 2024.

• Applications will be reviewed on a rolling basis. We will reserve a small number of places for students who are notified that they have an ICSE2025 paper accepted in a workshop, symposium or co-located conference in December and January. So, if you haven’t applied in November, it may still not be too late.
• After you submit your application, we will reach out to your academic supervisor or a faculty member at your institution within 2-4 business days. The email address you provide for both yourself and the faculty member must be institutional email addresses (e.g. NOT personal email such as gmail). Furthermore the facullty member must have a web page we can consult at your institution to verify their identity.
• The faculty member will be asked to provide a recommendation highlighting your organizational skills, willingness to help, proficiency in English and other relevant attributes.
• The majority of selection notifications will be sent by Friday, December 22nd, 2024 . Notifications for students who apply later than November will be sent 2-3 weeks following their application.

Should you have any other questions, please email us at icse2025sv@gmail.com.