WorkshopsICSE 2025

Call for Workshops

The workshops at the International Conference on Software Engineering 2025 (ICSE) provide a forum for groups of 20-50 participants to discuss topics in software engineering research and practice. ICSE Workshops can be quite diverse. They serve as incubators for scientific communities that form and share a particular research agenda. They also provide opportunities for researchers to exchange and discuss scientific and engineering ideas at an early stage, before they have matured to warrant conference or journal publication.

Workshops at ICSE 2025 will be held between Saturday April 26 and Tuesday April 29, 2025 or Saturday May 3 to Sunday May 4 2025 in Ottawa, Canada. In general, participation in ICSE workshops is open. The workshop papers will be published by the IEEE.

Submissions

All proposals must not exceed 5 pages, including a maximum of 4 pages for the proposal text, references, appendices and figures, plus 1 page for the draft Call for Submissions.

Submissions must conform to the IEEE conference proceedings template, specified in the IEEE Conference Proceedings Formatting Guidelines (title in 24pt font and full text in 10pt type, LaTeX users must use \documentclass[10pt,conference]{IEEEtran} without including the compsoc or compsocconf options).

The main body (max 4 pages) of each proposal must include the following information, in the order specified.

1. Workshop Title
2. Abstract (200 words or fewer), suited for the ICSE 2025 website
3. Contact Information for all workshop organizers, including the main contact person
4. Motivation and Objectives
   • Relevance of the workshop to the field of software engineering.
   • Anticipated goals and outcomes (e.g., open research problems to pursue, validation objectives, empirical studies).
5. Format and Required Services
   • Workshop format (e.g., paper presentations, keynotes, breakout sessions, panel-like discussions) and plans for generating discussions.
   • Intended length (1 or 2 days) and preferred dates (before or after the main ICSE 2025 conference).
   • Special services, logistic and/or equipment constraints.
6. Target Audience
   • Expected background of the workshop attendees.
   • Plans regarding the mix of industry and research participation.
   • Expected minimum and maximum number of workshop participants.
   • Plans for soliciting and selecting workshop participants, including whether the workshop will be open or closed (in case of a closed workshop, provide a justification).
7. Proceedings
   • Types of contributions (e.g., extended abstracts, position papers, research papers, etc.) and their estimated number and page limits
   • Review and evaluation process to decide about the acceptance of submissions.
   • Program committee, including tentative and already committed members.
   • Online submission system to be used by the workshop (e.g., Easychair or HotCRP).
   • Link to the preliminary website of the workshop.
   • A proceeding chair, who will be responsible to send the list of accepted papers (paper titles, authors, emails) to the publishers.
8. Workshop History
   • Number of registered attendees and websites of previous editions of the workshop (if any)
9. Organizers’ bios
   • A brief description of each organizer’s background, including relevant past experience in organizing conferences and workshops.

Proposal Review Criteria

ICSE welcomes long-running successful workshops. Therefore, the chairs may desk-accept proposals for workshops that have had at least 20 participants, on average, over at prior two years’ instances of that workshop. Proposals for new workshops should carefully consider existing workshops and co-located events to avoid duplication or significant overlaps as these may be desk-rejected. All other proposals that meet the basic requirements identified in the call will be evaluated by at least three members of the program committee. The chairs reserve the right to request the PC to evaluate any proposal in this manner.

For Accepted Workshops

For all accepted workshops, ICSE 2025 requires uniform deadlines for workshop papers submission, notification of authors, and camera-ready copies, as described in the Important Dates below. Papers must have a maximum length of 8 pages. It is not possible to pay for extra pages. For workshops that will opt for publication in IEEE prior to the event, the call for submissions must include the following statement: “The official publication date of the workshop proceedings is the date the proceedings are made available by IEEE. This date may be up to two weeks prior to the first day of ICSE 2025. The official publication date affects the deadline for any patent filings related to published work.”

Conditions

ICSE 2025 is not able to pay for registration, travel, or other arrangements for workshop organizers. ICSE 2025 will also not pay for workshop dinners. Additionally, ICSE 2025 cannot guarantee to honor specific requests for holding the workshop on specific dates. All participants, including workshop organizers, keynote speakers, and invited guests, must register for the workshop. One keynote speaker per workshop can benefit from a free workshop registration (note that the free registration only includes the workshop, and none of the other events are included; for instance, the main conference is not included in the free workshop registration). Workshop organizers cannot submit (refereed) papers to their own workshop. This restriction extends to workshop organizer’s currently directly supervised students, even if the particular submitted work does not include the workshop organizer.

Important Dates (Tentative)

• Workshop Proposal Submissions Deadline: 15 June 2024
• Workshop Proposal Acceptance Notification: 14 August 2024 (or possibly earlier for regular workshops)
• Workshop Websites Online: 3 September 2024
• Workshop Papers Submission Deadline for all workshops: 11 November 2024
• Workshop Papers Acceptance Notification: 1 December 2024 (some may notify earlier)
• Workshop Papers info to workshop chairs & web chairs: 20 January 2025
• Workshop front matter: 27 January 2025
• Workshop Papers Camera Ready: 5 February 2025

Submission System

TO BE SPECIFIED IN HOTCRP